Views provide different ways to look at your worksheet. Excel 2013 has three views, but the only one you'll use until Session 7 of this course is the Normal View. I'm introducing the other two views at the stage, just in case you accidentally move into one of the other views and don't know how to return to Normal View.
The best way to move between views is using the three icons at the bottom right of the Excel screen. I'll hover over each in turn and you can see that the first icon is the Normal view, the second is the Page Layout view, and the third is the Page Break Preview view.
At the moment you're in Normal View. This is the view you've been using until now. It's the view most users use all of the time when they're working with Excel and it's the view you'll use all of the time in Sessions 1 to 6 of this course. In Session 7 we'll be exploring the other two views in depth.
Now let's look at that second view: Page Layout view. So I'm going to click the Page Layout icon now, and I move into Page Layout view. In this view you're able to see almost exactly what will be printed: headers, footers, and margins are all shown. And you're also able to edit the worksheet. In other words, you can change any of the values in the cells.
Now you may wonder why we don't use Page Layout view all of the time when editing worksheets. While some users may prefer to do this, most will want to see the maximum amount of data possible on the screen, and so will prefer the Normal view. So I'll click the Normal view icon now, in order to return to the Normal view that you're used to.
Now let's look at the final view, the Page Break Preview view. I'll click this icon now.
This view shows each page with a watermark to indicate which sheet of paper it will be printed on. You can see which information will be printed on Page 1, on Page 2, Page 3, and so on. Also notice that there's a dotted blue line separating each page. It's possible to click and drag this dotted line to change the point at which the page will break. Adjusting page breaks using click and drag will be covered later, in Session 7.
For the moment you don't need to concern yourself with Page Layout or Page Break Preview views, only the Normal View. So I'll click the Normal view icon now to return to Normal view.
You should also be aware that you can change these views using the Ribbon, but few users will do this because it's more convenient to use the icons at the bottom right of the screen as they are visible on screen at all times. But for completeness you can click the View tab on the Ribbon, and you can see that those same three icons are echoed in the Workbook Views Group: Normal, Page Break Preview, and Page Layout view.
And I'll now click Normal to return to Normal view.
And you've now completed Lesson 1-16: Understand Views.